To access the module, go to Management > Events.
In Management > Events you will find a list of all events of the individual teams.
Select the season, organizational unit and team whose events you want to display.
You can then use the tabs to switch between events according to their status:
Upcoming (sorted chronologically from the nearest future one)
Finished (sorted chronologically from the most recently finished one)
Canceled (sorted chronologically from the most recently canceled one)
You can create a new event by clicking “+“.
In the displayed overview you can see:
Event type – the colour and icon tell you immediately which type of event it is. You can create your own types in Settings.
Event types
Create and set up custom event types suitable for your organization. These will be assigned to individual events, which will behave according to the parameters set in each type.
Date and time of the event
Whether it is a recurring event (a calendar icon with two circular arrows) or a one-off event (no icon)
Event name and place
Internal note (notepad icon) which can be edited
Function
information on which kind of event it is (e-application, nomination/invitation, organizing event)
a switch to easily activate and deactivate the event (members will not see it)
if empty = Common event
Participation
Common events with attendance recording:
if attendance has not been saved: the number = the number of members with expected participation; after clicking, only those who actively expressed their participation (positively or negatively) are visible.
if attendance has been saved = the number of members who attended the event; after clicking, everyone with recorded real attendance/absence is visible
Attendance management
For events that have attendance tracking enabled, members can gradually sign up, giving you a real-time overview of who is attending and who is excusing themselves. You can then save the attendance, and it will be recorded in the team statistics.
Common event without attendance recording:
the number = the number of members who expressed interest in the event (they selected I am interested)
E-application, Organizing event
the number = the number of members signed up
Nomination/invitation
the first number (before the slash) = the number of confirmed participants
the second number (after the slash) = the number of all nominated/invited members who have not declined
after clicking you can see in detail who is nominated/invited, who confirmed, who declined and who has not responded
Subgroups – filled in if the event is intended for a subgroup of the given team
Team subgroups
Team members can be divided into smaller parts according to how they work together or how you need to communicate with them and work with them separately.
Other teams – filled in if the event is intended for other teams in addition to the team selected above
Click the event icon to display its preview with details and actions. You can, for example, also copy the internal link to the event and share it with members anywhere as needed (it will only work for members with access to the platform/app).
The context menu (three dots) offers further options:
Event detail – details of the given event; if it is recurring, you will find an overview of the following and previous ones at the bottom
Participants – a detailed view of the participants
Edit – the option to edit the details and parameters of the event.
Copy – the option to copy the event and create a new event of a different kind from it – a pre-filled form of the new event is displayed, which you only adjust as needed
Convert to a different kind of event – this option is available only for a common event with a type without attendance recording – you can turn it into a nomination/invitation, an e-application or an organizing event
Keep the event active after conversion – with an inactive event you can make changes, add participants and only then activate it.
Keep participants – when ticked, members who expressed interest in the given common event are added straight to the participants.
Converting and copying events
Common events without attendance can be converted in EOS to any other kind of event. So you can turn a common event into a nomination, for example. Another useful option is copying events.
Change history – a record of all changes made to the item
Cancel
The event does not disappear from the calendars, but is crossed out in red and it is not possible to indicate participation in it.
It can be restored again. Members receive a notification about the cancellation and the restoration.
A reason for the cancellation can be entered for administrators (members do not see it).
You can also cancel Including all future repetitions
You can Send members a notification about the change
Delete
The event is deleted forever and stops being displayed both in the Member zone and in the Management section.
This action cannot be undone and no notification about it is sent to members.
You can also delete Including all future repetitions
Restore – an action available only for canceled events
E-applications, nominations/invitations and organizing events have additional options:
Move the event to a different season
Add participants to a mailing
Export participants
Click More and you will find the options.
Display only events of a certain kind across teams. All items in these overviews are handled in the same way as in the basic event overview (see above).
E-applications – displays only all e-applications created across all teams and you can work with them.
E-applications
An e-application is one of the four types of events that can be created in the EOS platform. They can be linked with an automatic payment for the participants and their most frequent use is for training camps, camps or, for example, seminars.
Nominations/invitations – displays only all nominations/invitations created across all teams and you can work with them.
Nominations/invitations
A nomination (in the non-sports variant of the platform an Invitation) is one of the four types of events that can be created in the platform. It is useful above all when you want to invite specific people from across the organization to a given event.
Organizing events – displays only all organizing events created across all teams and you can work with them.
Organizing
Organizing is one of the four types of events that can be created in the EOS platform. It comes in handy if you are organizing an event and need to secure help from your members, or possibly reward them for their help.
Organization-wide – displays events of the individual kinds (common event, e-application, nomination, organizing event) created for the whole organization (when creating/editing an event, the option Whole organization is ticked instead of selecting a specific team and subgroups).
Export – choose whether you want an Export with a list and overview of individual Events or an overview of Attendance. Select:
Season – the one you want to export the data from
Teams – the ones you want to export the data for
From and To – select the date range you want to export the data for
Click Download data and an XLSX or CSV file will be exported, depending on your choice
Event imports – the option of automated imports into team calendars using a calendar subscription or from external systems:
iCal – import/subscription from any iCal calendar link
Český svaz ledního hokeje
Česká basketbalová federace
Český svaz házené
Českomoravský svaz hokejbalu
Česká softballová asociace
Česká baseballové asociace
Český volejbalový svaz
Go to the screen All events
Here you display absolutely all events regardless of their kind, type or the season for which they were created, and regardless of who they are/were intended for.
Thanks to the Search field you can find any event by its name.
The Displayed columns button displays only the selected columns, with the option to order them as you like. You can add these:
Automatic reward – yes/no – information on whether automatic crediting of a reward to staff is set for the given event
Author – the name of the event creator
Bonus – account – the name of the account to which the bonus for participation in the given event is credited
Bonus – amount – the amount credited for participation in the given event
Bonus – type – none / for participation
Advance reminder – the date and time for which the notification about the upcoming event is scheduled, if it was set
Date of modification
Date of creation
Date of cancellation
Duration (h)
Voluntary contribution – whether it was set: yes/no
Function – whether it is a common event, an e-application, a nomination or an organizing event
Internal note – a notepad icon; if a note was written, it can be read or edited
Capacity
Capacity
End – the end date of the event
Short description
Place
Event content – displays the event content if it was filled in
Event content
For each event you can enter the content of the activities at the given event, which is required for example for the purposes of an NSA grant.
Name
Screens – description – the event description for display on public event screens
Restriction – youngest – the year of birth of the youngest members the event is intended for
Restriction – oldest – the year of birth of the oldest members the event is intended for
Restriction – gender – if the event is intended only for boys/girls
Recurring event
Description
Fee – account – information on which member account the fee for the given event was deducted from
Fee – amount – the amount deducted from an individual for the given event
Sign-up until – the date and time until which it was possible to sign up for the event
Sign-up from – the date and time from which it was possible to sign up for the event
Season – the season/period the event is assigned to
Teams – the teams the event is intended for
Event type – the name of the event type of the given event
Event types
Create and set up custom event types suitable for your organization. These will be assigned to individual events, which will behave according to the parameters set in each type.
Participation – the number of members at the given event (displayed according to the kind of event – see above)
Website – whether the event is visible on the website (if you have a website from EOS along with the platform)
Start – the date and time of the start of the event
Cancellation – note – the reason filled in for why the given event was canceled
Canceled – yes/no information on whether the event was canceled
With the Advanced filtering button you can filter by the selected criteria:
Bonus for participants – filter events according to whether or not they have a bonus for participants set.
Date of event – to – display events according to when they end. You can enter a range for the end of the event and thus filter, for example, all events that end this month. With this filter you can only set the range for the end of the event; if you also need to filter by the start of the event, use the filter Date of event – from. You can combine these two filters with each other.
Date of event – from – display events according to when they start. You can enter a range for the start of the event and thus filter, for example, all events that start this month. With this filter you can only set the range for the start of the event; if you also need to filter by the end, use the filter Date of event – to. You can combine these two filters with each other.
Date of creation – filter events by their date of creation. You can set a range of two dates or only one of them.
Kind of event – filter events by kind. You can combine them with each other and display, for example, only all E-applications and all Organizing events.
Imported events – filter imported events by the source they are imported from.
Place – filter events by the place where they are held. You can choose from the existing places you have created in the platform in the Places module.
Event places
Create a catalogue of your own places, which you can then assign to events. You can also group places into categories.
Org. units – filter events by the organizational units of the organization. You can also select several organizational units at once.
Enrolment fee – filter events according to whether or not they have an enrolment fee set.
Last change – filter events by the date when the event was last changed. You can set a range of two dates or only one of them.
Season – display all events for a specific season or those without an assigned season. If you need to filter only events for a specific team, use the filter Teams.
Teams – display events according to which teams they are intended for. You can combine teams within one season as well as across several seasons.
Event type – display events by their set Type – you can also select several types at once.
Event types
Create and set up custom event types suitable for your organization. These will be assigned to individual events, which will behave according to the parameters set in each type.
Member participation – filter events according to which member or members attended them or are yet to attend them.
Organization-wide events – display only those events that are intended for the whole organization.
Events with attendance – display only those events for which attendance is recorded based on their set Type. If you need only events with a specific type, use the filter Event type.
Display on the website – display only those events that are or are not displayed on the website.
Canceled events – display only those events that are or are not canceled. If you have cancellation reasons set for events, you can filter events with a specific cancellation reason.
Event cancellation reasons
There are various reasons for cancelling events. In these settings you can define those reasons yourself for a better overview. Once you have cancellation reasons created, the platform will always ask for a reason when an event is cancelled.
With the Export button you can export your filtered view. You will thus get a table with any events you select yourself based on the filters and columns.
By clicking the binoculars button you can work with views – save a filtered view for use next time or manage previously saved views.
Another, simplified option for exporting events and also a bulk export of attendance is available on the home page Management > Events > More > Export.
All events are clearly displayed in the Planning calendar module.
Planning calendar
In the planning calendar, you have an overview of all events within your organization in one place. You can customize the calendar view for your overview across all events or publish the calendar in PDF format or physically for your members or the public.
Management permission: To manage events, the permission for the Events module is required.
Change history: Users with access to the Logs module can display the history of all changes made in any record.
