You can find transaction management in Management > Payments > Transactions.
Almost all banks offer the option to automatically download incoming transaction summaries via API. The EOS platform is ready for integration with them.
First, you need to create an account in the EOS settings and configure the API connection.
Bank Accounts and Cash Registers
Add your bank accounts or a cash register to the club's payment profile, which will then allow you to generate payments for members.
Bank API
The EOS platform can be connected via API to practically all banks in EU countries for automatic transaction downloading and matching with created payments.
When everything is configured correctly, the transaction log will automatically start downloading to EOS at regular 4-hour intervals.
If you don’t want to wait for the 4-hour interval, you can start the download manually.
On the Transactions page, click on the "+" button and select an account.
If you have API transaction downloads set up for it, the window will offer:
Date selection, from which you want to download transactions from the account.
Option to check Restore deleted transactions – this way, you can restore those that were deleted from the platform in the meantime.
Import history – you can check when and how many transactions were downloaded.
If the bank doesn’t offer automatic downloads or you don’t want to use them for any reason, you can manually upload a file with transaction statements for bulk import for certain banks.
Overview of Bank API/Import Integrations
Each bank has different options for integration with third-party apps. Below, you’ll find an overview of how we connect individual banks to EOS, as well as the file formats for manually importing transactions.
On the Transactions page, click the "+" button and select an account.
If you’ve set up file upload for that account with a file downloaded from online banking, you’ll get the option to upload the import file.
Import History – you can see when and how many transactions were uploaded.
If your EOS account is set to no transaction downloads, you can only create transactions for this account manually.
On the Transactions page, click the "+" button and select the account.
Fill in the amount, transaction receipt date, payer's name Payer, optionally Variable Symbol and Note.
Payments
The EOS platform allows creating payment instructions for your members, recording all incoming payments, generating proof of payment, creating overviews and exports. All of this is integrated with online banking for automatic payment matching from the account.
Once you have some transactions created/imported, on the Transactions page, you have the complete list and overview of them.
In the field Search you can search across all transactions, for example by VS, payer's name, or notes.
Using the button Advanced Filtering you can filter payments based on selected criteria:
Bank account / cash register – Filter transactions by the bank account or cash register to which the transaction was credited. You can select multiple accounts/registers.
Date of receipt – Filter transactions by their receipt date. You can set a range of two dates, or just one (e.g., setting the lower limit for all transactions received from a specific date to today).
Creation date – Display transactions by their creation date. You can set a range of two dates, or just one (e.g., setting the lower limit for all transactions created from a specific date to today).
Organizational units – Filter transactions based on the organizational unit to which their bank account belongs. You can select multiple organizational units at once.
Accounting status – Filter all transactions that are accounted for (processed). These are transactions fully settled. If you select "only unaccounted transactions," you'll get a list of transactions that are either completely or partially unsettled.
Card payment – Filter transactions based on the payment gateway through which they were paid.
Manually processed – Filter transactions based on whether they were processed manually. You can filter either transactions processed manually, or those processed (matched) automatically.
Using the button Export you can export your filtered view.
Preview eye at the beginning of the transaction row displays a panel with transaction details and additional actions.
On the page Payments > Transactions click on More and Unmatched transactions. All transactions that weren’t automatically matched to payments created in the platform will be displayed. You can also search through them.
Right-click on a transaction or use the context menu (3 dots) to see the action options.
Click on Match with payment.
The transaction details will be displayed: Payer, Variable symbol, Total amount, Notes. If part of the transaction has already been matched to a payment, the total amount as well as the amount Remaining will be shown, which indicates how much of the transaction can still be matched to other payments.
In the field Search for payment search by payer, variable symbol, or an internal note for the payment you want to match the transaction to, select the payment and click OK.
Both automatically and manually linked transactions can be unlinked from the payment:
In the transaction overview, click on the Preview eye at the beginning of the transaction row or on the link with the number of payments in the column Remaining.
A panel with the transaction details and additional actions will appear. Click on the icon "+" next to the title Paired Payments.
Click on the cross to unpair this payment and transaction and confirm OK.
Payments
The EOS platform allows you to create payment orders for your members, record all incoming payments, generate payment confirmations, create overviews and exports. All of this is connected to online banking for automatic payment pairing from your account.
On the Payments > Transactions page, right-click on a transaction or use the context menu (3 dots) for action options.
For fully paired transactions (highlighted in green), you'll find options:
Paired Payments (also available for partially paired transactions) – displays a panel with a transaction overview, including payments the transaction is paired with.
Edit Internal Note – a note for administrators within Management.
Change History – shows a history of all changes made to the transaction.
For transactions that are not fully paired yet, in addition to all of the above, you'll find:
Edit (only available for manually created transactions) – you can manually edit fields such as Amount, Received (date), Payer, Variable Symbol, Note.
Mark as Resolved – manually resolve the transaction, which will then no longer count towards Unpaired Transactions.
Transfer to Member Account – select the amount from the transaction to transfer to a member and their account.
Member Accounts
Member accounts are virtual club member accounts where positive and negative transactions can be logged manually or automatically. For example, you can record rewards or bonuses for members' activities, or deduct participation fees or fines—everything through manually or automatically created transactions.
Delete (only available for transactions not paired with any payment yet) – the transaction record will be completely removed from the platform.
Bulk Actions – check the boxes next to selected transactions (or use the top checkbox to select all) and apply actions in bulk. Available actions are resolve and delete transactions.
Management Permissions: To create and edit transactions, write access to the module Transactions is required.
Change History: Users with access to the module Logs can view the history of all changes made to any transaction.
