--- title: "E-applications" description: "An e-application is one of the four types of events that can be created in the EOS platform. They can be linked with an automatic payment for the participants and their most frequent use is for training camps, camps or, for example, seminars." url: https://help.eos.cz/en/articles/93-e-applications collection: "Events and planning calendar" updated: 2026-10-21 language: en alternates: [cs, pl, sl, sk] --- # E-applications An e-application is one of the four types of events that can be created in the EOS platform. They can be linked with an automatic payment for the participants and their most frequent use is for training camps, camps or, for example, seminars. ## Module location To access the module go to **Management > Events**. ## Using e-applications A typical use of e-applications is e.g. a training camp, summer camp, seminar, excursion and so on. With e-applications it is possible to set more detailed parameters than with common events – e.g. to select from when to when it is possible to sign up for the event, or to link it with a specific payment that will be automatically created for members. An e-application is always intended for whole teams, organizational units or all members of the organization. It can also be limited by year of birth or gender.  > **Info:** An e-application is an internal event for the members of your organization. In the EOS Platform it is also possible to create a so-called Signup, which can be intended both for members and for the public. It is also possible to set it up with several steps with entirely custom forms. [ Creating a signup and overview With the sign-ups, anyone can sign up for your event, whether they are a member of your organisation (platform) or a member of the public. Create signups with a few steps and completely custom forms. ](https://help.eos.cz/en/articles/169.md) ## Creating a new e-application - Click the button with the “**+**” icon. - Select either **New event** and then **E-application**, or choose **E-application** directly. ### Basic details - **Event type** – select from the types created in **Settings > Events > Event types.** [ Event types Create and set up custom event types suitable for your organization. These will be assigned to individual events, which will behave according to the parameters set in each type. ](https://help.eos.cz/en/articles/116.md) > **Info:** For an e-application you can only select an event type for which attendance is not tracked. > **Error:** If you assign an event type without attendance tracking to an e-application but later turn attendance on for that type, it will not be possible to sign up for such an event – people interested in the event will see an error when signing up. - **Name** – the event name shown to interested members - **Short description** – space for basic information that is visible with the event in the Member zone without having to open the event detail - **Description for public screens** – when using the Public screens feature you can add an event description that will be shown on the public screen - **Start** and **End** (date and time) of the event - **Place** - you select a place pre-created in the **Management > Places** [ Event places Create a catalogue of your own places, which you can then assign to events. You can also group places into categories. ](https://help.eos.cz/en/articles/37.md) - after ticking **Fill in the place manually** you can write in any of your own - **Description** – space for more detailed information about the event ### Who will see the event - Choose whether the event will be **for the whole organization** or for **specific team(s)**. - You can also limit it to only certain **subgroups**, if you have them created. - You can further limit the visibility / the possibility of signing up for the e-application: - By **the oldest year of birth**: When you select the oldest year of birth e.g. 1989, only members born in that year and all younger ones (1990, 1991 and so on) will be included. - By **the youngest year of birth**: When you select the youngest year of birth e.g. 2008, only members born in that year and all older ones (2007, 2006 and so on) will be included. - By **gender**. > **Info:** Members then see the event in their Member zone / mobile app under a separate item E-applications. Or the event can also be visible in the team calendar, if it is set that way for the event. [ E-applications, nominations, organizing E-applications, nominations and organizing are, alongside common events, further kinds of events in the EOS platform. ](https://help.eos.cz/en/articles/140.md) ### Sign-up parameters - Determine the **capacity** (unlimited or a specific number with a number of substitutes). > **Info:** If the capacity is full and one of the signed-up people is subsequently rejected, the first signed-up substitute automatically moves up among the main participants. - Set the date from when to when it will be possible to sign up. If you do not set the date, sign-ups run from the activation of the event until its start. ### Bonus for participants - Choose the type of bonus that members will get for attending: - none - per attendance – the amount is not affected by the length of the event - per hour – the final amount is calculated according to the length of the event - When selecting **per attendance / per hour** you need to select the **Member account** to which the bonus will be credited after the event ends and attendance is confirmed. [ Working with member accounts Member accounts are virtual accounts of the members of an organization on which it is possible to record positive and negative transactions manually or automatically. It is thus possible to keep records of e.g. rewards or bonuses for members for their activity, or on the contrary to deduct participation fees or fines. All of this with transactions created manually or automatically. ](https://help.eos.cz/en/articles/107.md) - Then write in the **Bonus amount** (in crowns / in points – according to the Member account settings). ### Automatic actions - **Generate payments** – assign a specific payment group in which a payment will be generated for every confirmed participant. > **Warning:** First you need to create and set up a payment group, only then do you assign it to the e-application. Create the group empty and payers will be added to it automatically as an administrator approves their attendance on the e-application. [ Payments The EOS platform lets you create payment requests for your members, record all incoming payments, generate payment confirmations, and create overviews and exports. All of this with a connection to internet banking for automatic pairing of payments from the account. ](https://help.eos.cz/en/articles/153.md) > **Info:** Several payments can also be linked to an event, so it is possible to have e.g. a deposit payment and the main payment generated automatically separately – with different due dates. For that you need to create different payment groups and assign them to the e-application. - If you assign a payment to the e-application, you can also add the option of a **Voluntary contribution**. After confirming interest in the event the member will be shown a request for a voluntary contribution. They will be able to enter any amount, by which the generated payment will be automatically increased. - **Add to roster** – after their attendance is confirmed the member will be automatically added to the selected team. > **Info:** It can be used e.g. as an internal application to a team/group or for some course for current members. For that purpose you create a team and the signed-up and confirmed participants are automatically added to the team. Then you can work with them further, e.g. communicate with them on the team wall, create specific events for them and so on. ### Other settings - **Participant list visible to members** (does not apply to team managers – they always see excused members including the excuse notes): - **no** – regular members will not see among themselves who is attending the event and who is not. - **yes, without excuse notes** – members see among themselves who is attending the event and who is not, but they do not see the reason for non-attendance. - **yes, including excuse notes** – members see among themselves who is attending the event and who is not. For excused members they also see the reason. - **Allow comments on the event** – when ticked, members can add comments to the event. - **Show the event in the calendar on the wall** – when ticked, the event is shown in the calendar of the teams selected in the block **Who will see the event.** Otherwise the event is shown to members only in the Member zone under the item **E-applications**. [ E-applications, nominations, organizing E-applications, nominations and organizing are, alongside common events, further kinds of events in the EOS platform. ](https://help.eos.cz/en/articles/140.md) - **Show** the event **on the website** – if you use the EOS website, the event can also be shown on the website. - **Create the event as active** – tick this if you want the event to be shown to members right away and for them to be able to sign up (if the sign-up period has already started). You can also create it as inactive and activate it later. Until then members will not see it. ### Notifications - Set the **Reminder before the event** – how long before the start of the event members will be reminded of it by a notification: - **do not remind anyone** - **remind participants and those who have not responded** – the notification reminding of the event will come to everyone who stated positive attendance + those for whom the event is intended but who have not yet stated their attendance. - **remind only those who have not responded** – the notification reminding of the event will come only to those who have not yet stated their attendance. - Select whether to **Send members a notification about a new event** – it comes right away as soon as you create the event, or activate it if you want to activate it later. - When editing the event you can select here whether you want to **send a notification about the change of the event** – it comes to everyone the event concerns (i.e. all signed-up participants or those who have not responded). [ Event notifications The EOS Platform sends all members a range of useful notifications – including those concerning events. Notifications arrive in the mobile app, or by e-mail. ](https://help.eos.cz/en/articles/66.md) Complete the process by clicking **Create**. ## Event detail and attachments - By clicking the event name in the list of e-applications you get to its detail with all the details in one place. - By clicking **Edit** in the **Attachments** block, or on the page by clicking **More > Attachments**, you can add attachments to the event – in the form of an attached file or a document that you already have uploaded in the Platform. The attachment is then shown to all interested members and participants for download. [ Creating and sharing documents Share documents with individual teams. Choose whether they are intended for regular members, team managers or only the organization’s administration. Documents are then shown in the member zone. ](https://help.eos.cz/en/articles/38.md) ## The sign-up process and working with participants - For members, the individual e-applications that concern them light up in the Member zone in the **E-applications tab.** - They can sign up for them. If the main capacity is used up, they can sign up as substitutes. - Platform/event administrators approve the signed-up members in **Management > Events > E-applications >** the e-application detail **\> Participants.** > **Info:** Active e-applications and newly signed-up participants are also visible in **Management > Overview > Active e-applications**, from where you can click straight through to working with the participants. - There you can filter the participants using tabs into Approved, Rejected, Waiting for approval and so on. You can also search within them. - After clicking the **context menu** (three dots) next to each participant it is possible to: - **approve them** - **reject them** - **mark as a substitute** (or **remove** this flag from them) - completely **delete** – in that case they will be able to sign up for the e-application again - The actions can also be done in bulk. You just tick the checkboxes next to individual participants and the **Bulk actions** button appears. - You have the standard actions available as with individual participants. - In addition there is the option to **generate payments** in bulk. > **Info:** If the e-application is linked with a specific payment, it is generated automatically for approved participants. But if some payment assigned later needs to be created retrospectively for those signed up, the bulk action comes in handy. You will also use it if you forgot to assign the payment to the e-application and have already confirmed some participants in the meantime. - To add a participant manually click the "**+**" button and the classic approval process follows. - Other actions are available under the **More** button: - **Add participants to an e-mail** – into a bulk mailing message that you have created beforehand, if you want to send official messages or instructions for the event in bulk only to the participants. [ Mailing to members and representatives Send messages easily in bulk or only to individual members or their representatives. Then track their delivery statistics. ](https://help.eos.cz/en/articles/39.md) - **Add participants to a roster** – if, for example, you need to be in intensive contact with the participants or in contact for a longer time, it is possible to create a new team and add members to it this way. Then it is possible to use the team wall with all its functions and advantages. [ Creating a team/wall and their overview Use teams to divide your members into individual groups – the way they actually work together. A team communication wall is also created in the Member zone together with every team. ](https://help.eos.cz/en/articles/100.md)[ Communication wall, notice board, documents Every team has its own communication wall with a notice board. Only someone who is part of that team has access to these places. ](https://help.eos.cz/en/articles/135.md) - **Export participants** ## **Other actions and options** - Go to **Events > More > E-applications**. - Using the tabs you can then switch between events according to their status: - **Active sign-ups** - **Upcoming** - **Finished** - By clicking the **event icon** its preview with detailed information and actions is shown. - There is also a **toggle** for quickly activating or deactivating an e-application. - After clicking the **context menu** (three dots) next to the event the following actions are available: - **Copy** the event – for quickly creating a new, similar event - **Edit** – the option to edit anything in the event with the option to tick **Send members a notification about the change of the event.** - **Move to another season** – if you operate on a seasonal basis. It is useful e.g. in the case when the e-application for a training camp is listed at the end of one season but the camp takes place only in the next one. So that participants can actively sign up even after the new season starts, the e-application needs to be in this active season. [ Transition to a new season When a new season is approaching, you can prepare everything in advance in the platform using semi-automatic actions. ](https://help.eos.cz/en/articles/144.md) - **Cancel** - if some cancellation reasons are created in Settings, one of them needs to be selected. It is also possible to have a notification about the cancelled event sent to all members it concerns. > **Info:** If an event is cancelled, members see the event in the Member zone crossed out in red with the label Cancelled. They will no longer be able to state their attendance. [ Event cancellation reasons There are various reasons for cancelling events. In these settings you can define those reasons yourself for a better overview. Once you have cancellation reasons created, the platform will always ask for a reason when an event is cancelled. ](https://help.eos.cz/en/articles/118.md)[ Event notifications The EOS Platform sends all members a range of useful notifications – including those concerning events. Notifications arrive in the mobile app, or by e-mail. ](https://help.eos.cz/en/articles/66.md) - **Send members a notification about the change** – it comes to everyone the event concerns (i.e. all signed-up participants or those who have not responded). - **Delete** – deletes the whole event including participants without a trace - **Restore** – for cancelled events ## Other types of events [ Common event A common event is one of the four types of events that can be created in the EOS platform. They can be set to repeat regularly. An event can be for individual teams/groups, selected sub-groups or for the whole club. It can be used to track attendance statistics. Once created and activated, the event is displayed directly to the members for whom it is intended. ](https://help.eos.cz/en/articles/95.md)[ Nominations/invitations A nomination (in the non-sports variant of the platform an Invitation) is one of the four types of events that can be created in the platform. It is useful above all when you want to invite specific people from across the organization to a given event. ](https://help.eos.cz/en/articles/96.md)[ Organizing Organizing is one of the four types of events that can be created in the EOS platform. It comes in handy if you are organizing an event and need to secure help from your members, or possibly reward them for their help. ](https://help.eos.cz/en/articles/94.md) ## Permissions and access - **Permissions for management:** Managing e-applications requires permission for the **Events** module. - **Change history:** Users with access to the **Logs** module can display the history of all changes made in any record.