--- title: "Warehouse" description: "Stock allows you to keep records of and check all movements of items within the store – receipts, issues and their complete history. It serves as a central overview of how and why the numbers of available or unavailable products change." url: https://help.eos.cz/en/articles/196-warehouse collection: "Store" updated: 2026-10-13 language: en alternates: [cs, sk, pl, sl] --- # Warehouse Stock allows you to keep records of and check all movements of items within the store – receipts, issues and their complete history. It serves as a central overview of how and why the numbers of available or unavailable products change. Stock serves for keeping records of physical inventory and product movements. Here you will find an overview of goods receipts, goods issues and all changes in stock levels. If you turn on stock tracking for products, you first need to stock them using a goods receipt so that they are shown as available in the store. ## **Module location** **Management > Store > Stock** The following screens are available within Stock: - **Stock** - **All movements** - **Goods receipts** - **Goods issues** * * * ### Goods receipts In this part you stock your goods. According to the products added here and their quantities, these values are then shown e.g. in Stock, but also on orders. ### **Creating a new goods receipt** You create a goods receipt by clicking the **Add new record** button or the **+** in the top right. First of all you fill in: - **Supplier** A selection from predefined suppliers - **Currency (mandatory)** A selection from predefined currencies - **Document date (mandatory)** The date when you received the document for the goods delivery. - **Document number** The option to write in the document number of the given goods receipt. After entering these basic parameters you get to the goods receipt detail and further parameters need to be defined. ### Items (adding items to the goods receipt) You create an item by clicking the **Add new record** button or the **+** in the top right. - **Product** A selection from predefined products. - **Variant** A selection from predefined product variants. - **Quantity** The number of product variants in pieces - **Price/unit** The purchase price per unit - **Total** Calculated automatically after entering the previous two fields. You proceed the same way if you need to stock several products or several variants of one product. If you want to stock only the products and in the quantity that was ordered, you can use More - Load from orders in this step. - **Supplier** You select the supplier. - **Order status** You select one or more order statuses from which you want to load the ordered products. - **Select products** Then in the displayed table you select the products you want to stock. After inserting them into the goods receipt, Price/unit still needs to be filled in. ### Closing the goods receipt You can keep a goods receipt open for a longer time and add products gradually. Once it is complete, it needs to be closed so that the stocked products and their quantities are updated in Stock. - You click More - Close, or at the top under the goods receipt number click Open and choose Close (an internal note can also be added). ### **Overview of items in the goods receipt** In the list of items you can: - adjust the displayed columns according to your own preference - item, - supplier code, - quantity - price/unit, - total, - date created, - last change, - export the configured view to XLS or CSV - use bulk actions - Edit - Delete ### The overview of goods receipt items also allows: - searching by name, - working with actions on individual products: - **Change history** – shows an overview of the changes made - when the item was created, - who made the changes and when, - what changes were made. ### **Overview of Goods receipts** On the main screen you see the list of all goods receipts. In the list of goods receipts you can: - filter - Document date - Closing date - Date created - Supplier - Status - Closed as of - adjust the displayed columns according to your own preference - number, - date created, - supplier - items, - total, - status, - closing date, - document number, - note, - document date, - last change, - export the configured view to XLS or CSV ### The overview of Goods receipts also allows: - searching by name, - working with actions on individual goods receipts: - **Open** – changes the status from Closed to Open and then you can **Edit - CAUTION: THIS ACTION CAN ONLY BE DONE WITHIN 7 DAYS OF CLOSING.** - **Change history** – shows an overview of the changes made - when the goods receipt was created, - who made the changes and when, - what changes were made. - **Cancel** – cancels the goods receipt ### Goods issues The **Goods issues** screen serves for keeping records of **outgoing movements from stock** that are not automatically generated by orders (e.g. internal consumption - this can be damaged goods, sponsorship gifts or rewards for members). ### **Creating a new goods issue** You create a goods issue by clicking the **Add new record** button or the **+** in the top right. First of all you fill in: - **Currency (mandatory)** A selection from predefined currencies - **Document date (mandatory)** The date when you wrote the goods off - **Entity** The option to fill in whom you handed the goods over to After entering these basic parameters you get to the goods issue detail and further parameters need to be defined. ### Items (adding items to the goods issue) You create an item by clicking the **Add new record** button or the **+** in the top right. - **Product** A selection from predefined products. - **Variant** A selection from predefined product variants. - **Cost** Filled in automatically according to the product price - **Quantity** The number of product variants in pieces - **Price/unit** The price per unit that was charged - **Total** Calculated automatically after entering the previous fields. You proceed the same way if you need to add several products or several variants of one product to the goods issue. ### Closing the goods issue You can keep a goods issue open for a longer time and add products gradually. Once it is complete, it needs to be closed so that the product quantities are updated in Stock. - You click More - Close, or at the top under the goods issue number click Open and choose Close (an internal note can also be added). ### **Overview of items in the goods issue** In the list of items you can: - adjust the displayed columns according to your own preference - item, - supplier code, - quantity - price/unit, - total, - date created, - last change, - export the configured view to XLS or CSV - use bulk actions - Edit - Delete ### The overview of goods issue items also allows: - searching by name, - working with actions on individual products: - **Edit** - **Delete** - **Change history** – shows an overview of the changes made - when the item was created, - who made the changes and when, - what changes were made. ### **Overview of Goods issues** On the main screen you see the list of all goods issues. In the list of goods issues you can: - filter - Document date - Closing date - Date created - Status - Entity - Closed as of - adjust the displayed columns according to your own preference - number, - date created, - entity, - items, - total, - status, - document date, - closed as of - note, - last change - export the configured view to XLS or CSV ### The overview of Goods issues also allows: - searching by name, - working with actions on individual goods issues: - **Open** – changes the status from Closed to Open and then you can **Edit - CAUTION: THIS ACTION CAN ONLY BE DONE WITHIN 7 DAYS OF CLOSING.** - **Change history** – shows an overview of the changes made - when the goods issue was created, - who made the changes and when, - what changes were made. - **Cancel** – cancels the goods issue ### Stock In this part of the Store module you will find all the important information about the products you offer in individual variants in one place. So you clearly see, for example, what goods you have in stock (how many pieces of each variant) and what goods are waiting to be issued according to an order. Note that stock level information is calculated automatically: goods receipts - (orders + goods issues). In the list of stock products you can: - search by name - sort by product name - filter by product - adjust the displayed columns according to your own preference - item, - code, - in stock, - min. level, - orders, - goods receipts, - last movement - supplier - last purch. price, - margin - export the configured view to XLS or CSV - click through to the detail of each item (product) and adjust the parameters right away ### **All movements** The **All movements** screen shows a summary of **all stock changes** – both receipts and issues, including movements arising from orders. It serves mainly for: - quickly checking the stock history, - retrospectively tracing **when, why and how** the level of a specific item changed. In the All movements list you can: - search by name - sort by movement date - filter by: - date created, - product, - goods receipt, - movement type, - variant - adjust the displayed columns according to your own preference - movement date, - item, - supplier code, - quantity - document, - level change, - total - receipt, - total - issue, - cancellation date, - variant - export the configured view to XLS or CSV e.g. for: - accounting, - internal control, - further processing outside the platform - click through to the detail of each item (product) and adjust the parameters right away - click through to the detail of the goods receipt through which the product was stocked ## **Relationship to orders** Stock movements can arise: - **automatically** – e.g. from orders in the store, - **manually** – through goods receipts and goods issues. In the movements overview you can always see: - the link to a specific document (e.g. an order or a goods receipt), - the change in quantity before and after the movement. * * * ## **Permissions and access** Managing Stock, goods issues and goods receipts requires permission for the modules: - **Store** - **Settings** (depending on the role in the organization) The visibility of stock levels for members and the public is controlled by the settings of individual products.