individual sections to operate independently,
keeping an overview and central control for the umbrella organization,
defining user permissions down to the smallest details.
Extended permissions cover the following areas:
Seasons – setting active seasons for individual sports and sections
Organizational units – defining sections and assigning them to seasons
Walls and communication space – space for communication between the umbrella organization, individual sections and individual teams and their members and representatives
Permissions – setting rights for coaches, chairpersons and other administrators
Member import – bulk import of members with assignment to sections
Bank accounts and cash registers – assigning accounts to organizational units for payment management
Seasons determine the period in which sports sections or clubs operate. Thanks to extended permissions, several seasons can be active at the same time. Seasons affect only the sports agenda (categories, competitions, training sessions), they have no effect on payments or the member database. Each sport or section can therefore have its own season (e.g. from August to July, a calendar year, a term for clubs).
Module location
Management > Settings > Seasons.
Creating a new season
In the top right we choose Settings > Add new season group > Name (e.g. calendar year, school year, sports year)
When all season groups are done, we close it with the cross. In the overview there is a “+” on the right for each season group, where we set the specific season.
The settings include:
the season name (e.g. under the season group Sports year we add: 2025/2026)
the start and end of the season (e.g. 1 Aug 2025 - 31 Jul 2026)
After creating the seasons, you need to set up the organizational units (typically sections). This is an administrative division; the members themselves will not see which Organizational units they belong to. Each member can belong to several Organizational units. Permissions can then be determined by Organizational unit, Payments assigned, and filtering done in many places in the platform.
Module location
Management > Settings > Organizational units
Creating Organizational units
In the top right we choose “+”.
The settings include:
Name (e.g. Athletics section or Athletics)
Season group (you select from the season groups prepared in advance)
The option to add an e-mail linked to the Organizational unit for bulk messages (e.g. mailing)
Showing the Organizational unit in the registration form (applicants can select directly in the registration form which section they are applying to; according to the selected Organizational unit the request is then also shown to the administrator of the organizational unit, if they have the given permission)
By creating teams and walls you prepare spaces in the EOS Platform for all members for communication, organizing training sessions and other events and so on. The structure is entirely up to you and it is important that it corresponds to how the organization really works.
Module location
Management > Teams and walls
Creating Teams and walls
Creating three levels of communication:
The wall of the whole organization – it is predefined - you will always find it as Whole organization > Non-season. All registered members have access to it (regardless of the Organizational unit); it is used for centrally sharing information across the whole organization
The section wall – it needs to be created for each Organizational unit (section) separately. All members assigned to the given Organizational unit (section) then have access automatically; it is used for sharing information only with members of the given Organizational unit (section). You create it: Management > Teams and walls > “+” in the top right
The settings include:
name (e.g. Volleyball section everyone)
access: organizational unit
organizational unit: you select which section it concerns (in our example: Volleyball section)
season: you select the current one
tick: Show in the Member zone (important - otherwise members will not see it!)
3. The team wall – it needs to be created for each team/group separately. Only the members you manually add to the Roster of the given team have access to it. It serves for detailed communication between the members of a specific team. You create it: Management > Teams and walls > “+” in the top right
The settings include:
name (e.g. Volleyball U16)
access: roster
organizational unit: you select which section it concerns (in our example: Volleyball section)
season: you select the current one
tick: Show in the Member zone (important - otherwise members will not see it!)
Thanks to extended permissions you can define who can do what in the platform, at the level of the whole organization, individual Organizational units (sections) and directly of teams.
Member permissions
Define your own roles in the organization with access levels for the individual modules in the Management section. Keep track of who can read or edit what and manage all access clearly in one place.
Beyond Permissions, the Extended permissions module gives you more options:
One person can have several different permissions
You set one Permission for the section chairperson and then set the scope only for a specific Organizational unit (section)
Example: Franta Novák plays football as a regular player, is at the same time the chairperson of the volleyball section and also the accountant of the whole organization. You therefore set his permissions as follows:
You add him to the team Football Men A as a regular member (= he can respond to training sessions and reply to posts on the wall of this team). His powers are identical to those of other regular members.
In Management > Permissions you create the permission section chairperson (you give it permissions similar to the Main administrator) - when you add Franta, you have the option to Set the scope: Whole organization, Football, Volleyball - you tick Volleyball (= Franta will have high permissions only in the Volleyball section).
In Management > Permissions you create the permission Accountant (read and write Payments and Transactions, other tabs: no access) - when adding Franta, the Scope setting pops up again: this time you select: Whole organization (= Franta will be able to check payments and transactions across all sections, the whole organization).
Bulk import allows you to add hundreds of members quickly:
Use the table available for download: https://help.eos.cz/en/articles/142
Mandatory columns: first name, last name, date of birth, e-mail
With extended permissions you need to add the column Team Groups, where you fill in the section names EXACTLY as they are in Settings > Organizational units!
After the import, each chairperson will only see their own members and can work with them
Module location
Management > Members > More > Import
Assigning accounts to organizational units – each unit can have its own account
If the account is shared for the whole organization, it is entered centrally (in the Organizational unit field it stays: Whole organization
Payments and prescriptions are assigned to the relevant account and organizational unit
Module location
Management > settings > Bank accounts and cash registers
Before using the platform with extended permissions for the first time:
Think through the structure of seasons, organizational units and teams
Think through the configuration of mandatory and optional data, the age limits for member and parent access
Determine the hierarchy and set permissions for individual roles - start with minimal permissions and extend them gradually
Set up the bank accounts
If you run into anything unclear, contact [email protected]
